JOB DESCRIPTION                                                      

 

Position Title:              Document Controller
Employee Level:         Staff

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Job Overview

  

Document Controller responsibilities include typing contracts, archiving files and ensuring all team members have access to necessary documentation. To be successful in this role, you should have previous experience reviewing technical documents along with the ability to spot errors. Ultimately, you’ll support our procedures maintaining transparent, up-to-date and easily traceable documents.

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Responsibilities and Duties

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1. Copy, scan and store documents

2. Check for accuracy and edit files, like contracts

3. Review and update technical documents (e.g. manuals and workflows)

4. Distribute project-related copies to internal teams

5. File documents in physical and digital records

6. Create templates for future use

7. Retrieve files as requested by employees and clients

8. Manage the flow of documentation within the organization

9. Maintain confidentiality around sensitive information and terms of the agreement

10. Prepare ad-hoc reports on projects as needed

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Qualifications

 

• Proven work experience as a Document Controller or similar role

• Familiarity with project management

• Basic knowledge of labor and corporate law

• Hands-on experience with MS Office and MS Excel

• Knowledge of Electronic Document Management Systems (EDMS)

• Proficient typing and editing skills

• Data organization skills

• Attention to detail

• BSc degree in Project Management or relevant field